MISSION:
Achieving excellence through discipline, innovation, and the growth of our employee-owners, creating lasting value with our business partners.
OUR CORE VALUES:
Safety: The principle that shapes our culture, values, and resolve.
Vision: Driving excellence through innovation and employee growth.
Transparency: We cultivate an environment of collaboration, accountability, and trust.
Longevity: Lasting partnerships through consistent, exceptional, and tailored performance.
Ownership: Our shared success reflects the commitment and discipline of our employee-owners.
JOB SUMMARY:
The Purchasing Agent III position analyzes and processes purchase requisitions, coordinates material deliveries, and maintains accurate records to support operations. This position involves directly interacting with qualified suppliers/vendors to negotiate pricing and bill of material terms, resolve discrepancies, and ensure timely delivery of materials to job sites. This position must adhere to established purchasing policies and procedures while using knowledge of material work planning to support field operations.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Responsibilities of this position include, but are not limited to, the following:
- Requisition Analysis: Analyze and process requisitions, ensuring accuracy based on needs assessments. Determine appropriate sources, pricing, and lead times.
- Supplier Interaction: Engages with qualified suppliers and vendors for product/material specifications, monitors availability, and secures favorable pricing not covered by existing pricing agreements. Utilizes commodity pricing agreements and blanket order agreements when applicable.
- Purchase Orders: Initiates, prepares, processes, and verifies purchase orders following company guidelines, ensuring materials and goods, pricing, freight terms, and any special conditions are accurately entered. Adheres to purchasing standard operating procedures throughout the process.
- Order Follow-Up: Follow up on all orders via phone or written correspondence to ensure timely delivery and resolve any issues that may arise.
- Delivery Coordination: Coordinate the delivery of materials to job sites, ensuring that all materials arrive on time and meet project specifications.
- Material Planning: Use knowledge of material work planning and procedures to coordinate product deliveries and support field and project production cycles.
- Discrepancy Management: Handle all correspondence related to over-shipments, shortages, freight claims, and return material. Resolve any supplier/vendor pricing discrepancies as required.
- Record Keeping: Maintain a systematic filing system for purchase orders, organized by project/job number and purchase order number, to ensure audit compliance.
- Equipment Scheduling: Utilize knowledge of machines and equipment to schedule the procurement of items necessary for continuous production cycles.
- Vendor Negotiation: Negotiate the best vendor terms, pricing, and delivery schedules based on specific budget requirements and project timelines.
- Internal Coordination: Works closely with internal teams to ensure procurement needs are met promptly and efficiently.
OTHER DUTIES AS ASSIGNED:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
SUPERVISORY RESPONSIBILITIES:
This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.
REQUIRED EDUCATION AND EXPERIENCE:
- High school diploma or equivalent; additional training or education in business, supply chain management, electrical trade, or related field.
- 3-8 years of experience as a purchasing agent within the electrical construction industry.
- Individual works independently within purchasing’s established policies and procedures and has gained proficiency in multiple competencies relevant to the position.
- Extensive knowledge of electrical construction materials, including specific gear and fixture packages.
- ERP experience.
- Ability to read, write, and communicate in the English language at a 12th-grade level.
- Proficient in Microsoft Office suite of products (Outlook, Excel, OneNote, SharePoint, etc.).
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Attention to detail and accuracy in work.
- Commitment to upholding ethical standards and integrity in financial practices.
PREFERRED EDUCATION AND EXPERIENCE:
Bilingual
Bachelor's degree
Experience utilizing Kojo Procurement platform
PERSONAL ATTRIBUTES | SKILLS:
Supports our Mission Statement and Core Values.
Is honest and has the highest integrity.
Sets the example for others and is above reproach.
Ability to cope with job pressures in a constantly changing environment.
Interpersonal and intrapersonal skills.
Self-motivated, detail-oriented.
Positive and professional demeanor.
Strong problem-solving and critical thinking skills.
Able to handle and manage confidential information.
WORK ENVIRONMENT:
General Office Environment: This position operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
Environmental Conditions: The work is performed indoors in a climate-controlled setting with minimal exposure to loud noise, temperature variations, or other environmental factors.
PHYSICAL DEMANDS:
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
Sitting/Standing: Requires prolonged periods of sitting at a desk, though there may be opportunities for standing and moving around the office as needed.
Manual Dexterity: Frequent use of hands to operate computer keyboards, mouse, and other office tools, as well as to handle paperwork.
Visual Requirements: The ability to read and interpret data on computer screens and printed documents is essential.
Mobility: Occasional lifting of objects weighing up to 25 pounds, such as files, documents, or office supplies, may be requested. Must be able to access all areas of the facility and projects to determine purchasing needs.
Communication: Regular communication with colleagues, vendors, and other stakeholders requires the ability to exchange information effectively in both verbal and written form.
TRAVEL REQUIRED:
Travel is primarily local, although minimal out-of-area and overnight travel may be expected.
