Participate in Pre-Construction Conference (normally chaired by the EOR’s PM)
• Prepare project communications plan
• Set guidelines for meetings and written communications
• Plan for various approvals and documentation. *example provided
• Organize and conduct regular job progress status meetings
• Prepare and distribute agendas and conference notes. “example provided
• Participate with GC personnel in QA/QC activities
• Review, certify and file the field testing reports.
o Water pipe pressure testing (mostly DIP, SS and PVC)
o Hydrostatic testing of tanks and water containing concrete structures
o Gas pipe pressure testing
o Low-pressure testing of gravity piping
o Concrete pre-pour documentation
o Review test reports of 3rd party testing lab for spec compliance
o Monitor 3rd party testing to assure correct number and types of tests are being conducted
• Take and file daily photos of construction activity and progress. Document conditions which will not be viewable later (example — underground piping)
• Review status of Building Permits (permits are generally a GC responsibility)
• Assure that all Building Permits required are obtained
• Make sure all Building Department inspections are happening
• Verify permit close-out, and that Certificates of Occupancy are obtained, where applicable
• Review and certify GC Pay Applications. *example provided
• Review earned value (% complete) for all SOV line items
• Make sure the work complete claimed is accurate
• Resolve discrepancies with the GC
• Verify materials/equipment and associated documentation for any stored materials claims
• Verify that all other deliverables have been received and are complete and correct
• Perform final check of math associated with the pay application
• Sign and certify the final pay application
• Review and certify Change Orders (COs) and Potential Change Orders (PCOs)
• Evaluate validity of PCO/CO request. (Is there a valid need for a change, and does the proposed change meet the need? Is the proposed change the best and most cost-effective way to meet the need?)
• Review PCO and costing backup for completeness and accuracy
• Perform a “reasonableness review". Typically, a separate budgetary estimate to make sure the PCO cost is fair and reasonable
• When all issues are resolved with the GC, review the PCO with the Owner(s)
• When the Owner(s) are in concurrence with the PCO, execute a formal CO. Usually, a CO will include more than one PCOs but not always
• Assist in processing and expediting Requests for Information (RFls). EOR has prime responsibility for review and approval
• Review status on turn-around of RFls and Submittals from EOR to GC, and vice versa. Normally done in conjunction with the Weekly meetings
• Note and document construction issues
• Coordinate with GC, Owner(s) and EOR on solutions. Sometimes resulting in PCO/CO
