Assistant Marketing and Proposal Coordinator

Graycor Family of Companies • Oakbrook terrace, IL, United States • 1w ago

RESPONSIBILITIES

Support proposal efforts and related collateral.
Analyze RFQ requirements and identify and coordinate all internal and external resources required for completion.
Ensure the accuracy, consistency and compliance of RFQ documents per client requirements.
Update and maintain qualification packages.
Create project sheets and team resumes for proposal responses.
Maintain an award tracking list including deadlines and submission requirements.
Collaborate with the project teams to produce industry award submissions.
Manages and maintains marketing data in CRM system (project and resumes data).
Update and manage digital assets in OpenAsset.
Manages website project information.
Manages qualifications on third party vendor sites.
May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing.

POSITION REQUIREMENTS

Associate or bachelor’s degree in marketing or other relevant discipline required.
3-5 years of experience providing proposal coordination and marketing support in the A/E/C industry is a plus.
Proficiency in the following software programs:
- Microsoft Office (Word, PowerPoint, Excel), required.
- Adobe Creative Suite (InDesign, Acrobat), required.
- Customer Relationship Management (Salesforce), preferred
- Digital Asset Management (OpenAsset), preferred
Excellent written and verbal communication skills.
Strong proof reading and editing skills.
Self-motivated and able to work independently while also functioning well within a team environment.
Knowledge of the AEC industry, including terminology, project types, and industry trends.
Ability to prioritize and effectively manage time in a fast-paced environment.
Strong attention to detail, keen organization skills and the ability to effectively handle competing priorities and tight deadlines.

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