This position assists the field office manager with jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.
Main Areas of Responsibility
- Jobsite accounts payable/receivable
- Job cost and change order accounting
- Support of job status reports
- Project insurance and payroll administration
- Jobsite office administration
Specific Duties and Responsibilities
- Assists with field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin accounting department.
- Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensures the necessary backup documentation is on file before approving invoices for payment.
- Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
- Incorporates change order revisions into the schedule of values.
- Assists in preparation of the monthly job status report.
- Ensures all project cost items are coded properly according to the chart of accounts and are recorded and paid in a timely manner.
- Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
- Assists the Sr. FOM/FOM with completing a variety of jobsite personnel functions, including pre-employment/pre-transfer, physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.
- Assists the project manager in a number of functions related to closeout of a project.
- Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes.
- Maintains the project filing system and performs general office and clerical duties.
Requirements
- A bachelor’s degree and/or alternative combination of education and accounting experience is a plus
- Accounting experience in the construction industry is a plus
